Stay on Track with Work Orders That Truly Deliver
Managing tasks, deadlines, and payments in the AV industry can be chaotic. We're here to cut through the noise with a Work Orders tool built by folks who thrive on moving fast and celebrating wins.
Why We Pour Our Hearts Into Specifi's Work Orders
We're passionate about building tools that smash obstacles and make your day infinitely easier. With Specifi's Works Orders, you'll handle tasks, deadlines, and payments so smoothly it feels like magic—but trust us, it's just our sweat, hustle, and a little bold thinking.
- Generate Itemised Invoices
Tired of chasing payments? Collect them fast via Stripe right on the sign-off page. Automatic itemization—and seamless Xero or QuickBooks integration—means you get paid, stay organized, and keep rocking.
- Create Purchase Orders
Don't let materials slip through the cracks. Convert supply needs into purchase orders on the spot so you can focus on delivering jaw-dropping AV experiences without messy paperwork
- Customer Input Field
Unexpected updates or last-second “Hey, can we add this?” No sweat. Our sign-off page gives customers a clear spot for requests, so you never miss a beat (or a hilarious customer note).
- Labor Scheduling & Allocation
Assign hours and watch the system calculate how long each tech can hustle. Conflicts? We crush them before they happen. Because your projects should run on time - like a well-oiled machine.
- Instant Notifications
When something changes or gets assigned, everyone knows. Texts and emails fly out so your crew stays in sync, and clients get the heads-up about upcoming tasks. Communication, handled.
- Archive & Void Work Orders
Big fan of clean dashboards? Same. We let you archive finished orders and void the scrapped ones. No clutter, no chaos, just clarity.
- Task Assignments
Break giant jobs into bite-sized tasks. Everyone sees who does what, by when, and can plan accordingly. No guessing games—just solid, unstoppable teamwork.
- Clock In & Out
We're all about making the most of your team's time. Track hours with quick clock-ins and outs, then compare your actuals with estimates to keep your budgets on point.
Make Works Orders Happen in 3 Smooth Steps
Real-time updates, secure payments, easy scheduling—these aren't luxuries, they're essentials. Impress your clients with a one-stop-shop that shows you mean business. Make project collaboration smooth as butter.
Conquer Projects, Impress Clients, Profit More
- Zero Missed Details.
- Keep every note, material, and timeline in one spot. Our streamlined approach kills the “Oops, I forgot” fiasco—permanently.
- Turbocharged Accountability.
- Ambiguity? Not on our watch. Everyone sees who's on deck, fueling a work ethic that thrives on clarity and pride.
- Deadlines… Actually Met.
- You're busy, we're busy, clients are busy. Auto reminders and real-time progress tracking mean tasks get done without you constantly breathing down necks.
- High-Speed Payments.
- We believe in fast results and faster paydays. Stripe, Xero, QuickBooks—hook it up, invoice quickly, and watch that cash roll in.
Ready to jump in?
Snag your front-row seat to the CRM that's making waves in the AV industry. Book a free demo to see how Specifi can help you lock down deals and keep clients smiling from ear to ear.
- 14-day free trial
- No credit card required
- Platinum level support always
- Purpose-built, AV focused tools
Frequently asked questions
Can't find the answer you're looking for? Reach out to our customer support team.
- Can I generate invoices right from a Work Order?
- Absolutely. Once you have a sign-off, Specifi helps you create an itemized invoice on the spot—Stripe, Xero, and QuickBooks are all supported.
- Is there a limit to how many tasks I can assign?
- Nope! Go wild. The more tasks you break down, the clearer your workflow becomes—and the less confusion for your team.
- Can I track labor costs in real time?
- Yes! As field techs clock in and out, you'll see how total hours compare to your initial estimates—keeping you on budget and profitable.
- How quickly can I start using Works Orders?
- Most folks dive in within a couple of hours. We designed it so you can jump right in without a PhD in workflow management. Plus, our support team is basically your new best friend if you get stuck.
- Whats the difference between Project and Stand alone Work Orders?
- Project work orders come from your projects, dont need a customer sign off or Invoice. Stand alone work orders are for all the service and other jobs that you dont do proposals for. You can send the work order to be agreed by the client if you need and convert to invoices and purchase orders. Sweet!!!
- What's the difference between a Works Order and a Purchase Order in Specifi??
- A Works Order is the all-hands-on-deck plan for your entire project—tasks, labor, scheduling, everything. A Purchase Order is specifically for buying materials or equipment. They're separate but can be linked together for the ultimate streamlined operation.
- How secure is my data with Specifi?
- We guard your data like a well-trained guard dog. Everything is encrypted and regularly backed up. We also move fast on any potential security updates - your info is safe and sound with us.
- What kind of support do you offer if I hit a snag?
- Our support is unmatched. Give us a shout via chat, email, or phone. We're a close-knit team of problem-solvers (and big dreamers!), so we'll help you iron out any kinks and get back to crushing projects ASAP.
