// Comparison

Specifivs WeQuote.

Two UK platforms built for the same integrators, priced on opposite principles. WeQuote charges by field user, gives you unlimited office seats and quotes your price on a call. Specifi includes both up to your plan, at a price on the website.

See pricing

// Feature matrix

How they stack up.

Feature

Specifi

WeQuote

PLATFORM

Platform

Cloud-native (web + mobile)

Cloud platform, UK-built

Field app

iOS and Android. Works offline: clock in, notes, photos and expenses without signal, synced when it returns.

Snagg app: clock in and out, travel time, photos and notes, snags, extra client requests. Works offline and syncs later.

PROPOSALS & QUOTING

Proposals

Bob the AI writes the whole proposal and you edit it on the page. E-signatures, optional upgrades with live totals, Stripe and QuickBooks payment links. Analytics show opens, reading time and which sections held attention. Auto Labour prices the labour from the product list.

Interactive branded proposals with client acceptance and view tracking, down to time spent reading. Unique Experience Proposals are an add-on.

Product database

1 million+ products with live supplier pricing, including Habitech trade pricing in the UK and ADI, Savant and Blackwire dealer pricing in the US

3.5 million+ products from 200+ distributors and 6,000+ brands, live pricing updated nightly

CRM & SALES

CRM

Full CRM with pipeline management, lead scoring, email sync

Included in every package: leads, deals, Kanban pipeline, several quote alternatives per deal, notes and stage automation, on desktop and mobile. Also connects to Zoho and Zapier.

Email & calendar integration

Two-way Gmail and Outlook sync across mailbox and calendar. Turn any email into a customer, project, work order, purchase order or invoice. Any other mailbox connects over SMTP and IMAP.

Google Calendar and Outlook sync for the WorkHub schedule, with a two-way option. Mailbox sync isn't listed on their published pages.

PROJECT DELIVERY

Project management

Work orders, a Dispatch board for your crews, scheduling, task templates, notes with @mentions, change orders with digital sign-off, mobile updates

WorkHub, included in every package: tasks from quoted items, scheduling, quoted price vs actual cost, engineer dashboards

Time tracking

Mobile and desktop, with breaks, a live lock-screen timer and offline clock-in

WorkHub and the Snagg app: time and mileage logging

Inventory management

Included on every plan, at no extra cost.

Inventory and Procurement: stock locations, real-time status, transfers, pick lists, barcode scanning, purchase orders. Both are add-ons. Prices not published.

Service management

Via customer portal and work orders

Included in every package: scheduled maintenance, service contracts, reactive repairs, performance reporting

System design / drawings

Automated cable schedules, network maps, basic floor plan editor

DesignFlow integration syncs layouts and design proposals with quotes. Drawing tools of their own aren't listed.

MARKETING & WEB

Website builder

SEO-ready website and blogs included

Not available

Social media management

Echo social media, SEO and blogs included

Not available

Marketing services

Managed marketing services available for existing customers

Not available

CLIENT EXPERIENCE

Customer portal

Yes: invoices, change orders, service booking, project visibility

WeProject portal: customers review and accept quotes, check revisions, see project information and documents, and follow payment progress. Mobile-first and fully branded, with role-based access.

Extended warranty

SureBright extended warranty options included

Not listed on WeQuote's published pages

FINANCIALS & INTEGRATIONS

Invoicing

Built-in, from the job or standalone with catalogue products. QuickBooks, Xero, Stripe and QuickBooks payment links included.

Invoices from approved quotes and billable tasks, with deposits and milestones. Connecting QuickBooks, Xero or Zoho is an add-on.

Payment processing

Included, no per-transaction platform fee

Stripe. 0.75% platform fee, capped at £250 per transaction.

Integrations

QuickBooks, Xero, Stripe, QuickBooks payment links (included)

QuickBooks Online and Desktop, Xero, Zoho, Zoho Books, Stripe, Zapier, Magento, NetSuite, Shopify, WooCommerce, Snagg, DesignFlow. Accounting connections and API access are add-ons.

AI & AUTOMATION

AI features

Bob the AI, email intelligence, content generation, product search

Their privacy policy says the software doesn't currently include AI features.

PRICING & SUPPORT

Office users

Included to plan limits: 1, 3 or 7 depending on tier

Unlimited on every package

Field user costs

Included to plan limits: 2, 5 or 10. Extra seats £12.50 / $15.

Priced per field user, rate not published. Unlimited on Enterprise.

Metering

None. Quote and invoice as much as you like on any plan.

Packages are sized on the value of quotes you accept each month, up to unlimited. Pass your quota and you move to the next plan from the next billing cycle. Amounts not published.

Starting price

From £119 /mo1 office + 2 field users, all features included

Not publishedItemised quote after a call. Unlimited office users.

Onboarding

One-time fee set by plan, Year 1 only

Bronze, Silver and Gold, with up to 4, 8 or 12 hours of calls. Priced in your quotation, not published.

Free trial

14 days

14 days on any paid plan

Prices exclude VAT, GST, US sales tax, and other applicable local taxes unless stated otherwise.

WeQuote features and pricing verified against their own published pages on 3 November 2026.

Specifi features current to 2 November 2026, from the release notes.

// Cost

No published price,so compare what you get.

WeQuote no longer publish their package prices. You book a call and get an itemised quote, based on which modules you run, how many field users you have, the value of quotes you accept each month and how you want to go live. So there's nothing here for us to calculate, and we won't guess at a rival's price.

What they do publish is what sits in the package and what sits on top of it. Unlimited office users on every package is a real strength. Ask for the add-ons to be itemised, then put their number next to ours with your real headcount.

In a WeQuote package

CRM
Quoting
Accounting
Projects
Service
Unlimited office users
On top: field users, per head
On top: procurement
On top: inventory
On top: accounting integrations
On top: multiple companies
On top: API access

In every Specifi plan

CRM
Proposals
Invoicing
Projects and work orders
Service
Office and field users, up to your plan
Purchase orders
Inventory
QuickBooks and Xero
Customer portal
Website, SEO and social
Bob the AI

// Side by side

Where eachone wins.

Where WeQuote is stronger

Live trade pricing from 200+ distributors and 6,000+ brands, across 3.5 million products, updated nightly. Unlimited office users on every package, where we cap by plan. A customer portal with role-based access, so a homeowner, a consultant and a contractor each get their own view. Multi-currency quoting, with multiple companies as an add-on. The Snagg app for field techs. Integrations including Zoho, NetSuite, Shopify, WooCommerce, Magento and Zapier. And proposal view tracking, down to how long a client spent reading it.

Where Specifi is stronger

The marketing before the enquiry, and the AI and email around the job. A website, SEO, blogs and Echo social media, so your marketing reaches people who aren't clients yet. Bob the AI across the stack, down to writing a whole proposal from the project's scope, where WeQuote's privacy policy says their software doesn't currently include AI features. Two-way Gmail and Outlook sync across the mailbox as well as the calendar, so an email becomes a customer, project, work order or invoice without leaving the platform. SureBright extended warranty. A price you can read on the website, with field users included up to your plan rather than charged per head. And lately: section-by-section proposal analytics, a Dispatch board for your crews, Auto Labour, and change orders with digital sign-off.

Which to pick

Count your team first. If most of your people sit in the office, WeQuote's unlimited office seats will suit you. If most of them are in vans, ask for the field-user rate, because that's where their quote grows and our plans already include them. Then look at what sits in front of the quote. If you want the marketing that brings the enquiry in on the same platform as the job, that's where we're built to be different.

// Team shape

Cheaper still depends onthe shape of your team.

The two pricing models point in opposite directions. WeQuote give you unlimited office users on every package and charge for each field user. Specifi includes both, up to the limits of your plan, and charges for neither until you pass them.

So six people in the office and two in vans leans their way, and three in the office and eight in vans leans ours. That's the direction, not the answer. Their field-user rate isn't published any more, so get it in writing and do the sum with your real headcount.

// Migration

What carries acrossand what doesn't.

Quote templates, product data, client records and quote history carry across, and both platforms run in parallel until you're ready to switch off, so quoting never stops mid-migration. Team training is part of onboarding, a one-time fee set by your plan, in Year 1 only. Bringing your WeQuote data across is optional and quoted separately.

The part that doesn't carry across is the catalogue relationship. WeQuote have 200+ distributor feeds and we have fewer. If a specific distributor connection is how you price every job, check we have it before you move, and if we don't, that's a real reason to stay where you are.

Quote and proposal templates
Product data and pricing
Client and contact records
Quote history

They switched. Theyhaven't looked back.

We chose Specifi for its modern interface, streamlined project timelines, and advanced time management and proposal software. Specifi has streamlined our process from start to finish, and provides a more professional appearance to our clients. Their support is superb, often fixing issues within minutes of them being reported. They're innovating at a much faster pace than others in the space.

Specifi is an amazing software that literally runs our business operations. From initial proposals, sales and CRM to team and project management, invoicing & generating purchase orders. I would definitely recommend Specifi to anyone running a small to medium size audio visual or electrical company that wants a simple to use software that gets the business organised and looking super professional.

Specifi has significantly improved the efficiency of our day-to-day business operations. The software is incredibly easy to use and has helped us create an organised and streamlined setup. Their aftersales service is outstanding; they're always available to assist and consistently roll out updates with valuable new features. This commitment to ongoing improvement sets them apart. I highly recommend it.

// Explore more features

See why Specifi ismore than a quote tool.

Pricing

// Questions

What integratorstypically ask us.

Can't find what you're looking for? Get in touch and we'll get back to you within a few hours.

What is the best WeQuote alternative for AV integrators?

Specifi is the closest alternative for integrators who want the marketing in front of the quote and the AI and email around it, all on one platform. WeQuote is strong on catalogue depth and unlimited office users, and includes a CRM and a customer portal of its own. Specifi adds website, SEO and social media, two-way mailbox sync, Bob the AI, and a price you can see before you talk to anyone.

Is WeQuote cheaper than Specifi?

We can't tell you from their website, because WeQuote no longer publish package prices. You book a call and get an itemised quote based on your modules, your field users, the value of quotes you accept each month and how you want to go live. Specifi's prices are on our pricing page, with office and field users included up to your plan limits. Unlimited office seats tend to suit an office-heavy team, and included field users tend to suit a field-heavy one. Get their quote and compare it with your real headcount.

How does WeQuote charge for the work you win?

Packages are sized on the value of quotes you accept each month, up to unlimited. Go past your usage quota and the account moves up to the next plan automatically, with the new charge on your next billing cycle. They don't publish the amounts, so ask on the call. It's a deliberate design choice rather than a catch, and it means a small team winning large jobs can outgrow a package faster than headcount alone would suggest.

What does WeQuote do that Specifi doesn't?

Live trade pricing from 200+ distributors and 6,000+ brands across 3.5 million products. Unlimited office users on every package, where we include a set number by plan. Multi-company quoting as an add-on. And integrations we don't offer, including Zoho, NetSuite, Shopify, WooCommerce, Magento and Zapier.

What does Specifi do that WeQuote doesn't?

Website building, SEO, blogs and Echo social media, so marketing reaches people who aren't yet your clients. Bob the AI, which can write a whole proposal, where WeQuote's privacy policy says their software doesn't currently include AI features. Two-way Gmail and Outlook sync across the mailbox, where theirs is listed for the calendar. SureBright extended warranty options. And a published price.

Can I migrate from WeQuote?

Yes. Quote templates, product data, client records and quote history carry across, and both platforms run in parallel until you're ready to switch off. The import is optional and quoted separately from onboarding. One thing to check first: WeQuote carry more distributor feeds than we do, so if a specific distributor connection is how you price every job, confirm we have it before you move.

// Other comparisons

Comparing Specifi tosomeone else too?

See all six AV platform comparisons on the hub, or jump straight to the one closest to your shortlist.

Every feature.One price. All In.

One platform that catches leads, closes deals, runs projects, and keeps clients.

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Win the job

Run the project

Manage the business

Deliver the experience

Specifivs WeQuote.

How they stack up.

No published price,so compare what you get.

In a WeQuote package

In every Specifi plan

Where eachone wins.

Where WeQuote is stronger

Where Specifi is stronger

Which to pick

Cheaper still depends onthe shape of your team.

What carries acrossand what doesn't.

They switched. Theyhaven't looked back.

See why Specifi ismore than a quote tool.

See what is included on every plan before you compare feature-by-feature.

Look at the proposal workflow most competitors only solve in isolation.

See how CRM, projects, invoicing, stock, and Bob the AI connect end to end.

What integratorstypically ask us.

Comparing Specifi tosomeone else too?

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iPoint alternative

D-Tools alternative

ProjX360 alternative

Portal.io alternative

Every feature.One price. All In.