What's newin Specifi.

Offline mode: with no signal you can still clock in and out, take your breaks, switch role, add photos and write notes, and read the screens you have already opened. Other parts of the app, and anything you have not opened before, still need a connection. Your changes are saved on the phone and sync on their own when you are back online, with a banner showing what is still waiting

New Location & Privacy page in the app: see exactly what is shared, switch your sharing off, follow a live status, and set the team policy to Off, While clocked in, or During working hours

New Location & Privacy page in the app: see exactly what is shared, switch your sharing off, follow a live status, and set the team policy to Off, While clocked in, or During working hours

Notes with @mentions on customers, work orders, tasks and timesheets, with replies and push notifications, and they work offline too

Expenses in the app: create, view and edit expenses and mileage claims from your phone, receipts included

Photos and documents: photos you take in the app record where they were taken, so anyone in the office can open the exact spot on a map, and a photo added to a timesheet on a job is saved to the job as well. Plus browse, upload and view work order, project and customer files

Live timer on your lock screen while clocked in, on iPhone and Android, including an on break indicator

Timesheet breaks in the app: pause and resume from the timer, with break time kept separate from worked time

Task templates in the app: apply a ready made task list to a work order or customer in two taps

Job alerts: a push when a job is assigned to you, rescheduled or cancelled, a reminder 30 minutes before it starts, a nudge if you have not clocked in, and warnings for overtime or still being clocked in late. The new Notifications page in settings lists them all and shows whether push is switched on

Coming soon: more of the app working offline, proposals in the app, and an inventory scanner so you can scan stock and work through pick lists from your phone

A fresh new look across the whole app matching the web, a photo annotation tool rebuilt for phones and tablets, faster screens that refresh when you come back to them, images that load instantly, and timesheets that update live so a change made in the office shows on your phone straight away

Work orders and invoices caught up with the web: add products slideout, product editing, accessories, payment accounts, and calendar events on the dashboard

The full Savant US catalogue is now in Specifi, with live dealer pricing pulled straight from Savant. Once you link your Savant dealer account, every Savant product shows your own dealer cost, MSRP and margin, updated live from Savant rather than a price list that goes out of date between updates. (Available to US customers with an active Savant dealer account.)

To link your account, go to Suppliers, open Savant US and click Login. Enter the email address registered with your Savant dealer account, it may be different from your Specifi login, and Savant will confirm it's an active dealer. Your pricing switches on straight away.

Already linked to Savant? You'll need to add your dealer email before live pricing appears. Go to My Suppliers, open Savant US, click Update Supplier Settings and fill in the Savant Dealer Email field.

URLs in notes, comments and activities are now clickable links, including on existing notes.

Links in sales proposals, scope of work and about us are clickable for customers, in the proposal view and the downloaded PDF, and keep your styling.

Custom fields containing a web address now show it as a clickable link.

Links always open in a new tab so you never lose your place.

You can now create reusable task templates, groups of pre-made tasks you set up once and apply again and again. Build a template for processes you repeat, like site surveys, installs, or customer onboarding, then apply it to any project, work order, or customer in a couple of clicks and every task is created for you instantly, complete with titles, descriptions, subtasks, and due dates set automatically from the day you apply it. No more building the same task list from scratch every time.

Task notes and a unified notes timeline: You can now add notes and comments to individual tasks and mention teammates to notify them. Notes from tasks, work orders, projects, and customers all come together in one timeline, so the full history of a job is in one place.

Task templates: Build reusable groups of tasks and apply them to a project, work order, or customer in a couple of clicks. Perfect for standardising recurring processes like installs, surveys, and onboarding.

Change order emails: Change orders can now be emailed to customers directly from Specifi using your own email integration, so getting sign off no longer means leaving the platform.

Addresses and contacts on leads: Leads can now hold multiple addresses and contacts, managed from the lead page just like customers. Everything carries across when a lead converts to a customer, and you can copy details to the clipboard with one click.

Documents on expenses: Attach receipts and supporting documents directly to expenses and mileage claims, keeping everything needed for approval and bookkeeping together.

Customer page financial overview: The customer page now shows a fuller financial picture, including project value, work order value, draft invoices, and archived totals, with tooltips explaining each figure. You can also now find customers and leads by searching their address.

Customers can now be saved without an email address, change orders handle product bundles more reliably, and live ADI pricing now appears on far more products.

Labour no longer has to be typed in by hand. The system now generates labour automatically from the products in the project, every product carries install times per position (engineer, programmer, etc.), and the project's labour builds itself from what's actually being installed, from first proposal through to customer sign-off.

Turn on Auto Labour when creating a proposal, it's part of proposal setup, configurable there or later from the Labour panel, with a choice to keep or discard the auto lines if it's switched off.

Six customer-facing breakdown styles, whole project as one line, per room, per room + system, per room + position, per system, or per position. Same hours, presented the way that suits the customer.

Position Breakdown view, see internally exactly which trades make up the labour cost.

Upgrade options carry their own install times. If the customer picks an upgrade on their proposal, the labour and price update automatically to match. No more upgrades sold with the base product's labour.

Proposal totals stay honest. The proposal's labour line, totals, and tax always reflect the current product list and the customer's selections.

Exemptions list. Exclude specific products or systems that shouldn't carry labour.

Clearly badged. Auto labour rows are marked "Auto" alongside any manual labour.

Change orders used to be a simple form. Add some products, and that was it. Creating one now opens a full editor showing the project as it is, floor by floor and room by room, with the financial impact calculated live.

Work from the existing project. Every room's current products with +/− quantity controls; increases become additions, decreases become removals, and the change order builds itself.

Full product slideout, same as Build catalogue, bundles, favourites, custom products, recently used/viewed; configure bundles inside the change order; add bundles and custom products to multiple rooms in one action; rooms pending from other change orders are visible; adding the same product again increases quantity instead of duplicating.

Add floors and rooms, structural additions, not just product tweaks.

Change labour and additional costs in the change order, not only products.

Auto Labour works inside change orders, labour adjusts automatically as products change, with a preview of the impact before committing.

Edit after creating. A proper Edit mode on the same editor (previously create-only).

Navigate big projects. Global search and filters across rooms/products/systems, jump controls, table display settings.

See the money clearly. Live summary with subtotal, per-rate tax breakdown, and total change value; per-line discounts including accessory discounts; a redesigned change order list showing each CO's impact on project value.

Review with confidence. The read-only view is organised room by room into Added / Removed / Swapped tables; every product is clickable for full details (pricing, tax, accessories, bundle contents, MPN); products affected by a pending change order are badged in Build so nobody edits something mid-change; and approval now runs conflict detection on removals and swaps, warning you before clashing changes go through

Redesigned change order PDF.

Custom SMTP / IMAP Email. Send email through your own SMTP provider, with IMAP support and stricter attachment validation.

Timesheet Breaks & Pause. Pause timesheets for breaks; forgotten breaks auto-end. Improved timesheet UI shell and date picker. Coming to the App Soon!

Holiday Management. Full holiday module: allowances, requests/approvals, notifications, activity log, danger zone (reset/rollover tools), year-rollover handling, and automated scheduling of holiday jobs.

Room Totals in Room List. Each room now shows its total value in the project room list.

Sales Proposal PDF Image Quality Options. Choose image-quality presets when downloading PDFs (smaller files vs. sharper images).

Blackwire Catalog Integration (US). Blackwire dealers can link their account for catalog/dealer pricing, with automatic delisting of products Blackwire no longer offers

Sharper Logos on PDFs. Improved SVG-to-PNG conversion and upgraded image processing engine.

Refreshed Look & Feel. App-wide UI refresh: new typography, updated button styles and colors, consistent styling across proposals, invoices, projects, dashboard, and settings.

Better Product Search. Search tokenization, improved relevance ranking and re-ranking, and caching for faster catalogue/custom product search.

Faster App Performance. Project list API optimized, invoice loading sped up (eager loading)

Product Tabs Unification. Catalogue/custom/product browsing unified into consistent tabs with accurate product counts; streamlined custom product creation; improved product walkthrough and add-product slideouts with better notifications.

Invoice Overview URL Syncing. Invoice filters/views persist in the URL for shareable, refresh-safe links.

Invoice and Purchase Order Xero Link Cleanups. Tidier invoice/Xero linking behaviour.

Dashboard Tasks with Entity Links. Dashboard tasks link straight to their related project/work order/customer.

Tax rate changes not applying to products with accessories; bundle tax display

Installation time missing for product bundles, accessories, and existing products

Adding the same product again didn't increase quantity

Supplier filtering: manually linked suppliers now correctly show team-specific products

Project Price Update Check — Check a whole project for supplier price changes in one click. Updates are grouped by room and show supplier details, so you can review and apply new pricing before quoting.

Expenses & Mileage Claims with Receipt Scanning — Create expenses and mileage claims from work order now, also including a standalone expense creation screen. Scan a receipt and the details are captured. (Changes on the app will be coming soon)

Inventory Valuation Report — New valuation summary report for inventory, along with stock adjustment tools, so you can see the value of stock on hand at any time.

Stocktake: Serial Numbers Kept on Save & Pause — Scanned serial numbers are now saved when you pause a stocktake, so nothing is lost between sessions.

BOM PDF Layout — Add up to 3 blank columns to Bill of Materials PDFs for on-site notes.

Invoice edit button not appearing correctly

Custom products — slow typing no longer interrupts text entry, and updating custom products from a room works correctly again.

Product search — "Clear filter" now resets results properly.

Work orders — adding labour now applies the correct default tax rate.

PDFs — fixed SVG images not rendering in generated PDFs.

New invoice settings are now available under Settings > Company Settings > Invoice Settings, where teams can manage payment notifications, automatic accounting sync, and default account code selection.

Inventory workflows have been improved across Kanban, movements, pick lists, products, RMAs, reservations, stock, stock loans, and procurement.

You can now use brand aliases in inventory product details and stock views, making it easier to recognise products by alternate brand names.

Product search, filtering, transfers, procurement, and project inventory screens have been cleaned up to make day-to-day inventory work smoother.

Stock imports now show clearer validation and file size messages, so upload issues are easier to understand and fix.

Fixed several display and messaging issues across customer emails, invoice sending, tax rate lookup, and account code display.

Fixed product editing issues in rooms, including missing fixes for product and product bundle edit modals.

Added support for converting website form submissions into leads/customers.

Added a new room product row/list view, giving teams a clearer alternative to card based room product browsing.

Added product search within room views so users can quickly find products in a room.

Added product name alias support across product views, helping teams manage custom product naming more clearly.

Added a purchase order receiving scan session flow to make receiving inventory faster and easier.

Added new inventory and procurement views, including improved receiving, reservation, draft PO, and picked item visibility.

Added SureBright (US) extended warranty improvements, including activation status, customer badges, and clearer warranty options.

Added new CRM and task filtering options, including owner, tag, project, customer, and unlinked task filters.

Improved sales quote and proposal settings with more control over product tables, room/system summaries, labour tables, labour summaries, and additional costs sections.

Improved purchase order and inventory screens with clearer filters, summary cards, movement views, and layout refinements.

Improved scanner camera handling, especially around permissions, retry behavior, and rear camera selection on mobile devices.

Fixed room editing issues, including empty scope text showing incorrectly and quote section spacing problems.

Fixed inventory related issues including missing kanban locations, product history display, movement rendering, and variant selection.

Fixed email folder naming, logo image type handling, truncation, and several minor UI warnings.